{"id":10992,"date":"2021-03-29T10:15:47","date_gmt":"2021-03-29T14:15:47","guid":{"rendered":"https:\/\/www.certitrek.com\/nlpa\/?page_id=10992"},"modified":"2021-10-05T10:17:01","modified_gmt":"2021-10-05T14:17:01","slug":"procurement-policy-template","status":"publish","type":"page","link":"https:\/\/www.certitrek.com\/nlpa\/news\/purchasing-articles\/procurement-policy-template\/","title":{"rendered":"Procurement Policy Template"},"content":{"rendered":"<p><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1 fusion-flex-container nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-padding-top:50px;--awb-padding-bottom:50px;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start\" style=\"max-width:1144px;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-0 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-title title fusion-title-1 fusion-sep-none fusion-title-text fusion-title-size-three\"><h3 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:32;line-height:1.3;\">A 12-Point Procurement Policy Checklist<\/h3><\/div><\/div><\/div><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-1 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-text fusion-text-1\"><p>PurchTips edition #353<\/p>\n<\/div><div class=\"fusion-title title fusion-title-2 fusion-sep-none fusion-title-text fusion-title-size-four\" style=\"--awb-margin-bottom:0px;\"><h4 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:24;line-height:1.36;\">Do You Know How To Make A Procurement Policy Template Fit Your Organization?<\/h4><\/div><\/div><\/div><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-2 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-text fusion-text-2\"><p>When you\u2019re writing or modifying your organization\u2019s procurement policy, it is not advisable to start from scratch. You should begin by adapting an existing policy or procurement policy template to your needs. Here is a 12-point checklist of questions to help you ensure that you properly and thoroughly adapt an existing policy or template for your use.<\/p>\n<ul>\n<li><i class=\"fa-li fa fa-square-o\"><\/i>Who has the authority to commit to a purchase on behalf of the organization?<i class=\"fa-li fa fa-square-o\"><\/i><\/li>\n<li>Under what circumstances and at what point should the procurement department be involved in evaluating the prospective purchase of goods or services?<\/li>\n<li><i class=\"fa-li fa fa-square-o\"><\/i>At which monetary thresholds are additional approvals required?<\/li>\n<li><i class=\"fa-li fa fa-square-o\"><\/i>What constitutes a conflict of interest or a breach of procurement ethics?<\/li>\n<li><i class=\"fa-li fa fa-square-o\"><\/i>When is competitive bidding required?<\/li>\n<li><i class=\"fa-li fa fa-square-o\"><\/i>Under what circumstances can the competitive bidding requirement be waived?<i class=\"fa-li fa fa-square-o\"><\/i><\/li>\n<li>What categories of diverse suppliers are recognized by the organization?<\/li>\n<li><i class=\"fa-li fa fa-square-o\"><\/i>How does a supplier\u2019s diversity status factor into supplier selection decisions?<i class=\"fa-li fa fa-square-o\"><\/i><\/li>\n<li>What processes should be used to make different types of purchases?<\/li>\n<li><i class=\"fa-li fa fa-square-o\"><\/i>What information, such as internal supplier preferences and competing supplier terms, must be kept confidential?<\/li>\n<li><i class=\"fa-li fa fa-square-o\"><\/i>When the procurement organization has established a contract with a supplier, under what circumstances, if any, can an employee purchase goods or services from a competing supplier?<i class=\"fa-li fa fa-square-o\"><\/i><\/li>\n<li>How, where, and for how long should procurement records be retained?<\/li>\n<li style=\"list-style-type: none\"><\/li>\n<\/ul>\n<p>If you\u2019re SPSM-Certified or enrolled in the SPSM Certification Program, you can get a 6-page procurement policy template from the NLPA website. Login at <a href=\"https:\/\/app.certitrek.com\/nlpa\/login\">https:\/\/app.certitrek.com\/nlpa\/login<\/a> and go to the Library tab.<\/p>\n<\/div><\/div><\/div><\/div><\/div><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-2 fusion-flex-container fusion-parallax-none nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-padding-top:50px;--awb-padding-bottom:50px;--awb-background-color:#f3f7fa;--awb-background-image:linear-gradient(180deg, rgba(0,0,0,0.74) 0%,rgba(0,0,0,0.74) 100%),url(https:\/\/www.certitrek.com\/nlpa\/wp-content\/uploads\/sites\/5\/2020\/10\/join-footer.jpg);;--awb-background-size:cover;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start\" style=\"max-width:1144px;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-3 fusion_builder_column_2_3 2_3 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:66.666666666667%;--awb-margin-top-large:0px;--awb-spacing-right-large:2.88%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:2.88%;--awb-width-medium:100%;--awb-order-medium:0;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-title title fusion-title-3 fusion-sep-none fusion-title-text fusion-title-size-three\" style=\"--awb-text-color:#ffffff;\"><h3 class=\"title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:32;line-height:1.3;\">Want to get more procurement articles by email?<\/h3><\/div><div class=\"fusion-text fusion-text-3\" style=\"--awb-text-color:#ffffff;\"><p>Members of the NLPA get great articles just like this by email every month. As a member, you will also get access to:<\/p>\n<ul>\n<li>The Procurement Training &amp; Certification Starter Kit<\/li>\n<li>The latest Purchasing &amp; Supply Management Salaries Report<\/li>\n<li>Leading-Edge Supply Management\u2122 magazine<\/li>\n<li>Live webinars<\/li>\n<li>Access of Purchasing Community<\/li>\n<li>Access of NLPA BLogs<\/li>\n<li>Access of Library (Webinar Replays, Procurement Templates &amp; More)<\/li>\n<li>Access to All 20 Express Courses worth $380.00<\/li>\n<li>And more!<\/li>\n<\/ul>\n<\/div><\/div><\/div><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-4 fusion_builder_column_1_3 1_3 fusion-flex-column\" style=\"--awb-padding-top:40px;--awb-padding-right:40px;--awb-padding-bottom:40px;--awb-padding-left:40px;--awb-overflow:hidden;--awb-bg-color:#ffffff;--awb-bg-size:cover;--awb-border-radius:10px 10px 10px 10px;--awb-width-large:33.333333333333%;--awb-margin-top-large:0px;--awb-spacing-right-large:10;--awb-margin-bottom-large:20px;--awb-spacing-left-large:10;--awb-width-medium:100%;--awb-order-medium:0;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-title title fusion-title-4 fusion-sep-none fusion-title-center fusion-title-text fusion-title-size-four\"><h4 class=\"title-heading-center fusion-responsive-typography-calculated\" style=\"margin:0;--fontSize:24;line-height:1.36;\">Over 196,482 purchasing professionals have joined the Next Level Purchasing Association!\u00a0So, what are you waiting for?<\/h4><\/div><div class=\"fusion-text fusion-text-4\"><p style=\"text-align: center\">Sign up today and enjoy access all of the benefits that come with the NLPA Premium membership.<\/p>\n<\/div><div style=\"text-align:center;\"><a class=\"fusion-button button-flat fusion-button-default-size button-default fusion-button-default button-1 fusion-button-default-span fusion-button-default-type\" style=\"--button_margin-top:10px;\" target=\"_self\" href=\"https:\/\/www.mcssl.com\/SecureCart\/ViewCart.aspx?mid=C9984911-58E0-475B-92F3-F295C53273E7&amp;sctoken=beb724cbf8ef4c9685bd79325366556f&amp;bhjs=1&amp;bhqs=1\"><span class=\"fusion-button-text\">Sign Up<\/span><\/a><\/div><\/div><\/div><\/div><\/div>\n<\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":13,"featured_media":0,"parent":7514,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"100-width.php","meta":{"footnotes":""},"class_list":["post-10992","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v19.4 (Yoast SEO v19.13) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Procurement Policy Template - A 12-Pt Checklist You Need to Use<\/title>\n<meta name=\"description\" content=\"Using a procurement policy template can be a great timesaver. 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