{"id":18666,"date":"2023-09-18T12:37:30","date_gmt":"2023-09-18T16:37:30","guid":{"rendered":"https:\/\/www.certitrek.com\/nlpa\/blog\/email-guidelines\/"},"modified":"2025-06-24T06:53:42","modified_gmt":"2025-06-24T10:53:42","slug":"email-guidelines","status":"publish","type":"post","link":"https:\/\/www.certitrek.com\/nlpa\/blog\/email-guidelines\/","title":{"rendered":"Email Guidelines"},"content":{"rendered":"

I hope that you have enjoyed the article \u201cEmail Guidelines For Purchasing Professionals<\/a>.\u201d<\/p>\n

Don\u2019t miss updates on Procurement & Supply Chain, Subscribe here!<\/a><\/p>\n

Here\u2019s a challenge\u2026look at five emails you\u2019ve recently sent. How closely did they follow the guidelines? Where could you have used the guidelines to improve those emails?<\/p>\n

I also think that examples are helpful. Here\u2019s a before-and-after example of an email I may send to someone\u2026<\/p>\n

BEFORE<\/strong><\/p>\n

Dear John,
\nYou inquired about the SPSM Certification Program. Here are the answers to your questions. The SPSM Certification is recognized internationally as many prestigious companies from throughout the world have enrolled their purchasers in the SPSM Certification Program. You may pay for your enrollment in the SPSM Certification Program using a credit card, check, international money order or purchase order. Did you notice the bnoouses that you can get by enrolling on or before June 30? To enroll and get these bonuses, please visit <\/em>http:\/\/www.NextLevelPurchasing.com\/registration<\/em><\/a> no later than June 30. With regard to meeting in Chicago, I don\u2019t have my plans quite mapped out yet. My schedule won\u2019t be finalized for days. According to the tentative plan, I will be in town on June 14 & 15. I arrive into O\u2019Hare about 1:44PM on the 14th. I have a meeting scheduled for 4PM. On the 15th, I am delivering a presentation from 9:30 \u2013 11:00 AM and immediately leaving the hotel for my 1:25 flight back to Pittsburgh. Perhaps the best time to meet would be on the evening of the 14th. What do you think?
\n<\/em><\/p>\n

As we often say at , clarity and professionalism in communication can make a big difference.<\/p>\n

AFTER<\/strong><\/p>\n

Dear John,
\nThank you for inquiring about the <\/em>SPSM Certification Program<\/em><\/a>. Here are the answers to your questions.<\/em><\/p>\n

The SPSM Certification is recognized internationally. Many prestigious companies from throughout the world have enrolled their purchasers in the SPSM Certification Program.<\/p>\n

You may pay for your enrollment in the SPSM Certification Program using:<\/p>\n