{"id":3346,"date":"2014-06-23T16:00:00","date_gmt":"2014-06-23T16:00:00","guid":{"rendered":"https:\/\/www.certitrek.com\/nlpa\/2014\/06\/23\/nlpa-vendor-review-puridiom-eprocurement-is-solid-where-it-counts\/"},"modified":"2021-07-11T04:55:45","modified_gmt":"2021-07-11T08:55:45","slug":"puridiom-eprocurement-is-solid-where-it-counts","status":"publish","type":"post","link":"https:\/\/www.certitrek.com\/nlpa\/blog\/puridiom-eprocurement-is-solid-where-it-counts\/","title":{"rendered":"Puridiom eProcurement is Solid Where it Counts"},"content":{"rendered":"

Based out of Mechanicsburg, PA, Technical Services Associates (TSA), better known today as Puridiom, has been serving its clients by specializing in eProcurement software for over 30 years.\u00a0 Puridiom\u2019s customers include Mutual of America, Hershey Entertainment & Resorts, Western & Southern Financial Group and Kroger.\u00a0 Puridiom has clients with 5 users to 40,000 users, and the organization has been recognized by Gartner Reports, Supply Demand Chain Executive and Ardent Partners.<\/span>
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Puridiom is named after their eProcurement software suite, which we recently had the chance to demo courtesy of Dennis Toohey, Puridiom\u2019s Director Procurement Solutions.<\/span>
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Puridiom eProcurement has a Salesforce.com look and feel while retaining superior functionality.\u00a0 While Puridiom\u2019s eProcurement solution won\u2019t win any awards for aesthetic beauty within its software GUI, it is straightforward to navigate, especially thanks to the clickable, numbered workflow on the screen at all times during most processes.\u00a0 Having worked with many complicated ERP systems in the past, we can\u2019t stress enough how convenient and helpful having eProcurement\u2019s labeled workflow available on-screen is. It allows you to easily review workflow processes and make changes as you go along without getting lost in a complicated maze of screens.<\/span>
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A huge plus Puridiom eProcurement offers integration that fits easily into a customer\u2019s ERP or HR system, allowing for a single set of data to be used.\u00a0 Thus, Puridiom eProcurement works with the customers’ current data without the need for a separate, standalone database.\u00a0 This type of real-time availability from a single data source is a great selling point of Puridiom eProcurement. <\/span>
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The user doesn\u2019t have to worry about which cost center they are in or particular commodity codes.\u00a0 Business rules interact with the AP\/ERP system, which can be checked against a cost center or budget.\u00a0 These budgets are loaded by a spreadsheet, web service or regular interaction.<\/span>
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Puridiom offers a supplier portal where potential vendors can be searched for various criteria, including commodity code.\u00a0 Buyers can easily convert an approved requisition into a sourcing event or order.\u00a0 The sourcing capabilities include a reverse auction option, with supplier notifications routed through the system.<\/span>
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While Puridiom does maintain relationships with a network of suppliers that they make available to their buying organization clients, the suppliers are always chosen by the buyers.\u00a0 These buyer-selected suppliers can then sign up to be included within Puridiom\u2019s catalog offerings free of charge to the supplier.\u00a0 Suppliers can self-register on the supplier portal and manage their own particular settings and codes such as Walmart certification, W-9, insurance certifications, etc.<\/span>
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According to Toohey, Puridiom eProcurement is \u201ca fully auditable \u2018procure-to-pay system\u2019 and very much a spend management system\u201d used to control administrative spending or services.\u00a0 The audit trail includes tracking by user, date, time and IP Address.\u00a0 He further elaborates that \u201cevery good or service that is being requested and acquired in the system is trackable, traceable and reportable in various ways for everyone within the organization (with the appropriate permissions) from the requester to the buyer, to AP and management.\u201d\u00a0 Toohey believes the high levels of visibility, intervention and control based on these analytics are a big difference between Puridiom and other spend management systems.\u00a0 <\/span>
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Configurable workflows are permissible depending on how customers want to enforce spending from requesting, approving, procurement and review by the legal department through contract stages.<\/span>
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The goals of the Puridiom eProcurement system include:<\/span>
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– replacing manual processes<\/span>
\n– achieving procurement best practices<\/span>
\n– gaining efficiencies<\/span>
\n– reducing maverick spending<\/span>
\n– changing operation processes to support policies, procedures and controls<\/span>
\n– aligning procurement, AP and operations<\/span>
\n– allowing customers to collaborate with suppliers\u00a0\u00a0 <\/span>
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Overall, we view the Puridiom eProcurement system as a \u201csource-to-pay\u201d system with a strong eProcurement component and basic sourcing capabilities.\u00a0 <\/span>
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Puridiom eProcurement also has many reports available, and those reports are highly configurable, which is especially useful for executives who love to run detailed, unique reports.<\/span>
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Puridiom is ahead of the curve of some of its competitors by offering Puridiom Mobile, an app that allows the user to approve requests, order, acknowledge receipts and enter invoices from their mobile device.\u00a0 This app is offered for Apple and Android devices.<\/span>
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The use of a real-time single data source is a huge win in our book.\u00a0 By offering this flexibility to integrate with any ERP or HR system, Puridiom sets itself apart from many vendors (beyond the procurement realm) who cannot offer such seamless integration.<\/span>
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By far, our favorite part of the system was the numbered workflow on the screen at all times during most processes.\u00a0 At the end of the day, eProcurement is all about achieving compliance with procurement policies.\u00a0 And achieving compliance is all about making things easy for the end-user.\u00a0 We think Puridiom eProcurement is solid where it counts in the areas between \u201creq\u201d and \u201ccheck.\u201d<\/span><\/p>\n

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