{"id":3596,"date":"2017-11-01T01:31:42","date_gmt":"2017-11-01T01:31:42","guid":{"rendered":"https:\/\/www.certitrek.com\/nlpa\/2017\/11\/01\/how-to-be-presidential-in-procurement\/"},"modified":"2023-05-31T05:59:36","modified_gmt":"2023-05-31T09:59:36","slug":"how-to-be-presidential-in-procurement","status":"publish","type":"post","link":"https:\/\/www.certitrek.com\/nlpa\/blog\/how-to-be-presidential-in-procurement\/","title":{"rendered":"How To “Be Presidential” In Procurement"},"content":{"rendered":"

Certain professionals are expected to adhere to higher standards for behavior:\u00a0 doctors, accountants, and country presidents are a few that come to mind.\u00a0 Procurement professionals should also \u201cbe presidential\u201d in their behavior.<\/p>\n

Over the past year, there has been a lot of conversation and debate about what presidential behavior is.\u00a0 I\u2019ll home in on what it means to be presidential in procurement with this list of five \u201cdo\u2019s\u201d and five \u201cdon\u2019ts.\u201d<\/p>\n

DO\u2019s<\/strong><\/p>\n

    \n
  1. Do:\u00a0 Think about and prepare what you want to communicate before you say or write a word on an important topic.\u00a0<\/strong> Credibility in procurement means so much.\u00a0 We want to be believed.\u00a0 We want to influence others.\u00a0 We want to be perceived as smart.\u00a0 The words we use and how articulately we deliver those words determine what management, internal customers, and suppliers think of us.\u00a0 To be regarded positively, we must communicate intelligently.\u00a0 For some, this requires a little more preparation than it requires of others.\u00a0 But, whatever it takes to communicate elegantly should be done.\u00a0 If you blabber on in run-on sentences replete with bad grammar and without driving home a clear point, you won\u2019t earn the credibility you need to maximize your procurement success.<\/li>\n
  2. Do:\u00a0 Be as well-dressed and groomed as everyone in the room\u2026or better.\u00a0<\/strong> Successful sales executives know the importance of creating that critical good first impression with customers.\u00a0 As such, they often dress like magazine models and have perfectly coiffed hair.\u00a0 In procurement, we spend money rather than asking for it.\u00a0 So, we place relatively less importance on appearance:\u00a0 our employer\u2019s money can often make up for most visual deficits.\u00a0 But, as our profession has gained respect, it\u2019s time to up our appearance game.\u00a0 Nothing says professionalism the way a sharp business suit does.\u00a0 It doesn\u2019t matter if it\u2019s casual Friday.\u00a0 If you want to be influential in a meeting with VIP\u2019s of any stripe, dress as well or better as they do.<\/li>\n
  3. Do:\u00a0 Eliminate any conflicts of interest.\u00a0<\/strong> In procurement, you are trusted with spending your employer\u2019s money responsibly.\u00a0 So, you need to ensure that you have no relationships that could cause someone to accuse you of having a conflict of interest.\u00a0 This means that neither you nor a spouse should own or work for a business that could be a prospective supplier or competitor of your organization.\u00a0 In fact, I think that procurement professionals should not have an ownership stake in any business whatsoever, just to be safe.<\/li>\n
  4. Do:\u00a0\u00a0Be appropriately transparent with your constituency.\u00a0<\/strong> When you make procurement decisions, these decisions affect stakeholders across the organization.\u00a0 Their daily work \u2013 and possibly their morale and company loyalty \u2013 will be affected by your decisions.\u00a0 They will want to know why certain decisions were made.\u00a0 Be as appropriately transparent as practical with these people, ensuring that any expectations of confidentiality are clearly communicated to them.<\/li>\n
  5. Do:\u00a0\u00a0Use your discretionary budget judiciously.\u00a0<\/strong> A major responsibility of procurement \u2013 and one that internal customers are most aware of \u2013 is saving the organization money.\u00a0 Sometimes, internal customers will be disappointed in your procurement decisions because saving the company money appeared to be a higher priority than keeping them happy.\u00a0 So, you need to be careful that you\u2019re not telling your internal customers how important it is to save money on their operations while you appear to waste money in your operations.\u00a0 Attending numerous conferences in tropical locations, engaging in entertainment activities with suppliers like golf or steak dinners, and staying in the finest-of-the-finest hotels while traveling show your stakeholders that you are only interested in saving company money when it doesn\u2019t impinge on your perks \u2013 not the message you want to send if you want to earn their cooperation.\u00a0 Use discretion when using your discretionary budget!<\/li>\n<\/ol>\n

    DON\u2019Ts<\/strong><\/p>\n

      \n
    1. Don\u2019t:\u00a0\u00a0Allow a verbal war to escalate to the point of causing real-world consequences.<\/strong>\u00a0 In procurement, we link our employer\u2019s executive management, internal customers, and suppliers.\u00a0 These are three groups that can have dramatically conflicting interests.\u00a0 This inevitably leads to the occasional tension between you and a member of one of these groups.\u00a0 Sometimes, this tension manifests itself into some heated conversations.\u00a0 You might be in a situation where you cannot afford to overly tick off the group you are battling with, even suppliers.\u00a0 So, you have to know how far you can push a conflict and how to de-escalate\u00a0it if it gets too close to the point of no return.\u00a0 Sometimes, winning an argument isn\u2019t as important as keeping the peace.<\/li>\n
    2. Don\u2019t:\u00a0 Express anything that can be construed as bigoted.\u00a0<\/strong> An area of growing importance in procurement is supplier diversity.\u00a0 This means that organizations want to ensure that an appropriate amount of their business or their business opportunities are awarded to diverse suppliers:\u00a0 suppliers owned by ethic minorities, women, and members of the LGBT community, to name a few groups.\u00a0 In frank terms, sometimes these awards are made to suppliers based mainly on the demographic characteristics of their owners and not necessarily on merit or the most attractive financial proposal.\u00a0 But social responsibility is a priority of many business leaders to the point of sacrificing a little profit to be more inclusive.\u00a0 It\u2019s important to communicate carefully about award decisions made or strongly influenced by executive leadership.\u00a0 Saying less or nothing at all is better than saying something that can be construed as bigoted.\u00a0 Bigotry is\u00a0more of a hot button issue than it has been in a generation, so procurement professionals involved in supplier diversity decisions need to be exceptionally careful in their words and actions.<\/li>\n
    3. Don\u2019t:\u00a0 Unnecessarily exclude certain countries from consideration.\u00a0<\/strong> Many countries once thought to be \u201cdeveloping\u201d have matured into \u201cdeveloped\u201d or \u201cnear-developed\u201d countries.\u00a0 Therefore, don\u2019t dismiss sourcing from any country unless you\u2019ve done sufficient recent research to prove that it is not a ripe source for your growing supply base today.\u00a0 Of course, be aware of countries involved in sanctions of your country.\u00a0 But understand that the global landscape of suppliers is under constant change.<\/li>\n
    4. Don\u2019t:\u00a0\u00a0Use social media to publicly attack colleagues.<\/strong>\u00a0 As mentioned earlier, procurement is a position where it can find itself in conflicts with an array of others.\u00a0 There\u2019s a professional way to deal with conflict and an unprofessional way.\u00a0 Social media is not the forum for professionally dealing with conflicts.\u00a0 Using social media to lash out at others is immature and can permanently stain your reputation.<\/li>\n
    5. Don\u2019t:\u00a0\u00a0Make your job more about your personal agenda as opposed to serving your constituency.\u00a0<\/strong> Yes, you have professional goals.\u00a0 And, yes, achieving those\u00a0professional goals leads to personal rewards.\u00a0 But never let your personal agenda be the driver in how you conduct business for your employer.\u00a0 Always act in the best interests of your employer.\u00a0 Don\u2019t make your negotiations about you.\n

      Recommended Reading:<\/strong>A Correlation Between Failed Employees & Inadequate Training?<\/a>
      \n      A Crisis In The Beer Supply Chain<\/a>
      \n      A Disturbing Procurement Statistic<\/a>
      \n      A Disturbing Procurement Trend?<\/a>
      \n      A Fun Negotiation Video I Came Across<\/a>
      \n      A Great Purchasing Question<\/a>
      \n      A Habit Of Success<\/a><\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

      Certain professionals are expected to adhere to higher standards for […]<\/p>\n","protected":false},"author":12,"featured_media":4013,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-3596","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-procurement"],"yoast_head":"\nHow To "Be Presidential" In Procurement - Next Level Purchasing Association (NLPA)<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.certitrek.com\/nlpa\/blog\/how-to-be-presidential-in-procurement\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How To "Be Presidential" In Procurement\" \/>\n<meta property=\"og:description\" content=\"Certain professionals are expected to adhere to higher standards for […]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.certitrek.com\/nlpa\/blog\/how-to-be-presidential-in-procurement\/\" \/>\n<meta property=\"og:site_name\" content=\"Next Level Purchasing Association (NLPA)\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/NextLevelPurchasing\/\" \/>\n<meta property=\"article:published_time\" content=\"2017-11-01T01:31:42+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-05-31T09:59:36+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.certitrek.com\/nlpa\/wp-content\/uploads\/sites\/5\/2020\/11\/nlpa-images-023.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1600\" \/>\n\t<meta property=\"og:image:height\" content=\"1089\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Galo Matagay\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@nextlevelpurch\" \/>\n<meta name=\"twitter:site\" content=\"@nextlevelpurch\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Galo Matagay\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.certitrek.com\/nlpa\/blog\/how-to-be-presidential-in-procurement\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.certitrek.com\/nlpa\/blog\/how-to-be-presidential-in-procurement\/\"},\"author\":{\"name\":\"Galo Matagay\",\"@id\":\"https:\/\/www.certitrek.com\/nlpa\/#\/schema\/person\/72d094fab77892483dfa6e061cb27eaa\"},\"headline\":\"How To “Be Presidential” In Procurement\",\"datePublished\":\"2017-11-01T01:31:42+00:00\",\"dateModified\":\"2023-05-31T09:59:36+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.certitrek.com\/nlpa\/blog\/how-to-be-presidential-in-procurement\/\"},\"wordCount\":1193,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.certitrek.com\/nlpa\/#organization\"},\"articleSection\":[\"Procurement\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.certitrek.com\/nlpa\/blog\/how-to-be-presidential-in-procurement\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.certitrek.com\/nlpa\/blog\/how-to-be-presidential-in-procurement\/\",\"url\":\"https:\/\/www.certitrek.com\/nlpa\/blog\/how-to-be-presidential-in-procurement\/\",\"name\":\"How To \\\"Be Presidential\\\" In Procurement - 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